Board of Building Code Appeals

1. 2935 Huntington Road
   Public hearing on the request of Steve Koontz, Koontz Construction, on behalf of Ron and Andree Murlin, homeowner. The applicant requests a variance to the Building Code that states: Riser Height.  The maximum riser height shall be 8 ¼ inches.  The riser shall be measured vertically between leading edges of the adjacent treads.  The greatest riser height within any flight of stairs shall not exceed the smallest by more than 3/8 inch. Steve Koontz will be present.

Architectural Board of Review

1. 17615 - 3350 Avalon Road - Window Alteration: Double Hung Windows to Casement Windows.
   Bill Howes, Renewal by Andersen, representing Adelaide Lang, homeowner.
2. 17616 - 23225 Laureldale Road - Window Alteration: Triple Casement to Double Casement.
   Robert Pullan, Heights Surprise, representing George Gluz and Helene Bernstein, homeowners.
3. 17617 - 2684 Leighton Road - Window Alteration: Leaded Double Hung to Replacement Double Hung.
   Gerald Zwick, Parma Window and Garage, representing Steve and Carita Huang, homeowners.
4. 17618 - 3290 Chadbourne Road - New Garage.
   David Masek, Parma Window and Garage, representing Andrew Witt, homeowner.
5. 17620 - 3380 Norwood Road - Stone Pillars, Gate and Fence.
   Howard Geddes, homeowner.
6. 17621 - 3652 Sutherland Road - Window Alteration: Casement Windows to Double Hung Windows.
   John Moore, Renewal by Andersen, representing Dee Christie, homeowner.
7. 17622 - 3284 Lansmere Road - New House.
   Marko Lukowsky, RDL Architects and David Kramer, Kramer Development Group, property owner.
8. 17623 - 3329 Ingleside Road - New Garage.
   Jon Keeney, Corlett Lumber, representing Dan Goldman, homeowner.
9. 17624 - 13005 Larchmere Boulevard - New Awning Sign: Beyond Fitness.
   Patricia Ellins, tenant.

1. Meeting called to order – Chairperson Patricia Burgess
2. Introductions: Board members, William M. Ondrey Gruber,Chief Counsel, and other staff present
3. Approval of Minutes
   Minutes of the Meeting – June 4, 2008
4. Appeal of John Carroll University
   Case No. BA-08-01-HC
   20201 North Park Boulevard
   Notice of Code Violation
   Appeal Withdrawn by Appellant on July 1, 2008
5. Appeal of Peter J. Nagusky
   Case No. BA-08-13-HC
   16101 Fernway Road
   Point-of-Sale Certificate of Inspection
6. Appeal of Diana Merritt-Khouri
   Case No. BA-08-14-NAPW
   3520 Ingleside Road
   Notice of Public Nuisance.
7. Procedural Issues
8. Current Schedule of meetings:
   August 6, 2008 – regular meeting
   September 3, 2008 – only if urgent appeal filed
   October 1, 2008 – regular meeting
   November 5, 2008 – only if urgent appeal filed
   December 3, 2008 – regular meeting
   All meetings begin at 7:30 a.m. in Conference Room B
9. Other matters
10. Adjourn

1. Roll Call.
2. Approval of minutes from the August 5, 2008 meeting.

Board of Zoning Appeals

#1688. Thorpe/Dishovska Residence – 18523 Winslow Road:
Public Hearing on the request of Keith Thorpe and Milena Dishovska, 18523 Winslow Road, to the Board of Zoning Appeals for a variance to the number of parking spaces at this two-family house. The applicant proposes to add a second outdoor parking space in their rear yard. One parking space and a 2 car garage already exist. Only one exterior parking space is permitted on a single or two-family property. The applicant was administratively approved to install a one car parking space in the rear yard in 2007. The additional parking space is proposed adjacent to the existing space. There are existing 30-inch tall bushes along the side property line to screen both parking spaces.

1. Roll Call.
2. Approval of minutes from the June 3, 2008 meeting.

Board of Zoning Appeals

#1684. Bresnahan Residence – 2995 Torrington Road:
Public Hearing on the request of Kevin and Mary Bresnahan, 2995 Torrington Road, to the Board of Zoning Appeals for a variance to the location requirements for air conditioning condenser units. The applicant proposes to locate a unit on the rear flat garage roof. The unit is proposed to be 33 inches high by 35 inches by 35 inches, and placed 10 feet from the north side of the garage roof. Code allows air conditioning condenser units in the front, side and rear yard, screened by a solid fence or evergreen vegetation. The northern edge of the garage is 9 feet 6 inches from the side property line. The applicant proposes to screen the unit with the existing 21 inch brick parapet wall on the garage.

#1686. Burns Residence – 2667 Wrenford Road:
Public Hearing on the request of Scott and Emily Burns, 2667 Wrenford Road, to the Board of Zoning Appeals for a variance to the fence location and height regulations on a corner lot. The applicant proposes to install a 4-foot tall black aluminum ornamental fence on this corner lot at Wrenford Road, Calverton Road, and Fairmount Boulevard. The fence is proposed to be located 3 feet behind the Calverton Road sidewalk. Code requires that fences located in corner side yards not extend in front of the setback line of the principal building on the adjacent lot. There is no adjacent house on Calverton Road. Therefore, the required setback is equal to the Burns house, which is set back 40 feet from Calverton Road. Code allows a fence height in a front or corner side yard of 3 feet tall. The fence is proposed to be located behind a row of existing 10 foot tall shrubbery along the Calverton Road sidewalk.

         Special Meeting

1. Public meeting on the issue of re-employment of Jeri Chaikin, Chief Administrative Officer:  Confirming the re-appointment of the Chief Administrative Officer of the City of Shaker Heights.
   
   Public comment on agenda item
   
   Work Session
   
2. Presentation by Shaker Clergy:

• Christ Episcopal Church – Reverend Peter Faas
• First Unitarian Church – Reverend Daniel Budd
• Heights Christian Church – Reverend Roger Osgood
• St. Dominic Catholic Church – Father Thomas Fanta
• Unity Church of Greater Cleveland – Reverend Joan Gattuso

Council Chambers

7:30 p.m.

1. Approval of the minutes of the regular meeting of July 28, 2008 (attached herewith).

2. Expressing sympathy to the family of Congresswoman STEPHANIE TUBBS JONES on her passing, and appreciation for her many years of public service to the City of Shaker Heights.

3. Supporting the construction of the Opportunity Corridor connecting University Circle to the interstate system and availing hundreds of acres of City of Cleveland land for neighborhood redevelopment.
   
   Public Comment on Agenda Items
   
   Providing City-wide Services (Safety and Core Services)
   

4. Appropriating donated funds in the General Capital Fund 0401 in the amount of $6,850 to provide for the acquisition and training of a K-9 dog for use by the Police Department, and declaring an emergency.

5. Authorizing the donation of a used police vehicle from the Shaker Heights Police Department to the Bratenahl Police Department, and declaring an emergency.

6. Accepting an additional High Intensity Drug Trafficking Area (HIDTA) grant in the amount of $280,000, for a total of $3,413,000, and authorizing an agreement for said grant commencing January 1, 2008, for the Shaker Heights Police Department as fiscal agent for Ohio HIDTA, and declaring an emergency.

7. Amending the 2008 annual appropriation Ordinance No. 08-32 by increasing the appropriation in Fund 221, HIDTA (High Intensity Drug Trafficking Area) from $3,133,000 to $3,413,000, and declaring an emergency.

8. Accepting a single bid and authorizing a three-year contract with an estimated amount of $54,000 per year for the period September 2008 through August 2011 for animal control services (Greg Miller Animal Control Service, Inc.), and declaring an emergency.

9. Assessing the cost of removing certain nuisances (sidewalk repair) and certifying the related list to the Auditor of Cuyahoga County for collection upon the 2009 duplicate.
   
   Providing Administrative Support (Asset Management)
   

10. Granting a right-of-way license to AT&T Ohio, within the right‑of-way on Warrensville Center Road adjacent to 3755 Warrensville Center Road for a new facility providing for the transmission of communication, video and/or information services; amending Ordinance No. 08-68; and declaring an emergency.

11. Creating a one-time severance package for employees laid off due to the City’s financial situation, and declaring an emergency.
    
    Liquor Permits:
    

12. Best Steak House
    16706 Chagrin

13. Permit renewal objections
    to all liquor permits held in the City.
    
    Public Comment on other items.

1. Approval of the minutes of the regular meeting of June 23, 2008, Special meeting of July 14, 2008, and Executive Session of July 18, 2008 (attached herewith).
2. Ordinance No. 08-55
   By:  Al Foster
   2nd Reading
   Authorizing a sole source contract without competitive bidding with The Greater Cleveland Regional Transit Authority in the total estimated amount of $26,744 for acquisition and installation of a bus shelter at the intersection of Lee Road and Chagrin Boulevard, and declaring an emergency.
   
   Public Comment on Agenda Items
   
   Building Shaker's Tax Base (Growth)
   
3. Approving the application for and acceptance of a $25,000 grant from the Greater Cleveland Regional Transit Authority’s Transit Waiting Environment Program, for the period September 1, 2008, through August 31, 2009, for a transit waiting area on the east side of Lee Road at Van Aken Boulevard, and declaring an emergency. 1
4. Authorizing the  application for and acceptance of a $75,000 grant from Northeast Ohio Areawide Coordinating Agency’s ("NOACA") Transportation for Livable Communities (“TLCI”) program for support in funding an Intermodal Transportation Center Detail Plan for the Warrensville/Van Aken redevelopment area, and declaring an emergency. 1
5. Authorizing a sole source contract without competitive bidding with Interspace Airport Advertising in the total amount of $172,800 for a 9-year contract for the period October 1, 2008, through September 30, 2017, for two 7 foot Edgelite sponsorships at Cleveland Hopkins International Airport, and declaring an emergency. 1
   
   Providing City-Wide Services (Safety & Core Services)
   
6.  Authorizing the application for and acceptance of a grant in the total amount of $24,000 from the Ohio Department of Development’s “Local Services and Regional Collaboration Grant Program” as a co-applicant with the City of University Heights and other entities, for the period September 1, 2008, through May 31, 2009, for an emergency response feasibility study, and declaring an emergency. 1
7. Amending Ordinance No. 08-12, enacted February 25, 2008, to increase the amount of an Emergency Medical Services grant from $2,500 to $4,000, from the Ohio Department of Public Safety for training, training equipment, and patient care equipment, for the period July 1, 2008, through June 30, 2009, and declaring an emergency.
8. Appropriating grant funds in the General Capital Fund in an amount of $4,000 for the purchase of equipment and training aids for use by the Fire Department and declaring an emergency.
9. Amending Section 141.22 of the Shaker Heights Codified Ordinances relative to various fees for the use of the Thornton Park Ice Rink, and declaring an emergency. 1, 2,
   
   Providing Administrative Support (Asset Management)
10. Granting permanent easements to the Ohio Bell Telephone Company, within the right of-way on Rife Court adjacent to 3546 Ludgate Road and on Green Road adjacent to 22890 South Woodland, for new facilities, and declaring an emergency.
11. Authorizing an agreement with Schottenstein, Zox & Dunn Co., LPA in the amount of $144,000 for the period August 1, 2008, through July 31, 2009, to represent the City in connection with various legal matters, and declaring an emergency. 1
12. Liquor Permit:
    Los Habaneros Ltd.
    20255 Van Aken Blvd.
    
    Public Comment on other items.

1. This item was approved by the Finance Committee.
2. This item was approved by the Community Life & Health Committee.

1. Approval of minutes from the Community Life & Health Committee Meeting of April 17, 2008 and May 8, 2008.
2. Recommended Increase of Thornton Park Ice Arena Fees*
3. Presentation of the 2008 Community Life Department action plan, 1st and 2nd quarter actuals – Pam Quinn, Director
4. Presentation of the 2008 Health Department action plan, 1st and 2nd quarter actuals – Dr. Scott Frank, Director

NOTE: Please note change of location to Thornton Park.

*Needs Finance Committee and Council approval

Proposed Agenda

1. Meeting called to order – Fair Housing Chairperson, Councilwoman Lynn Ruffner
2. Introductions – Board members, staff, and guests.
3. Approval of Agenda
4. Approval of Minutes from June 14, 2007, meeting
5. Report of Fair Housing Administrator  - Bill Gruber -- Financial Report; Training
6. Outreach – Lisa Gold-Scott -- Education activities, Advertising
7. Complaints - Lisa Gold-Scott -- Complaints status
8. New Business
9. Next Meeting

Fair Housing Review Board and the Human Relations Commission
6:30 PM

1. Meeting called to order & Purpose of the Joint Meeting - FHRB and HRC Chairperson Councilwoman Lynn Ruffner
2. Introductions – FHRB and HRC Members and staff
3. Report of Chief Counsel and Fair Housing Administrator  - Gruber/Gold-Scott -- Foreclosure issue in Shaker Heights – where are we now?
4. Educational Workshop planned for the 1st quarter of 2008 – Lynn Ruffner -- Discussion of the purpose and possible topics, logistics, etc.
5. Outreach and education efforts – Lynn Ruffner -- Discussion of City efforts and possible citizen efforts.
6. Discussion by Board and Commission

Consent Agenda Items

1.  Approval of the minutes of the regular meetings of May 19, 2008 and June 16, 2008.
   
   Regular Agenda Items
   
2. Authorizing an amendment to a contract with Clear Channel Interspace Airports for advertising at Cleveland Hopkins Airport, to increase the amount from $5,940/year to $19,200/year.
3. Authorizing the increase in various fees for use of Thornton Park ice arena effective for the 2008/9 season.
4. Authorizing an application to and acceptance of funds in the amount of $25,000 from the Greater Cleveland Regional Transit Agency for a Transit Waiting Environment Grant.
5. Authorizing an application to and acceptance of funds in the amount of $75,000 from the Northeast Ohio Area-wide Coordinating Agency (NOACA) for a Transit-Oriented Development (TOD) planning grant for the Warrensville/Van Aken redevelopment area.
6. Authorizing the application to and acceptance of funds, jointly with the City of University Heights and other entities, in the amount of $24,000 from the Ohio Department of Development for a Local Government Services and Regional Collaboration grant for emergency response planning.
   
   Discussion Agenda Item
   
7. 2008 Department Action Plan versus actual:
   Finance Department
   Law Department
8. 2008 General Fund Budget vs. Actual for the period 1/1/08 – 6/30/08.
   
   Executive Session
   
9. Personnel matters, including the employment of one or more public employees or officials.

1. (7:00 PM) Approval of the June 14, 2007 Meeting Minutes
2. (7:05 PM) MLK observance update
3. (7:15 PM) Executive Session: re personnel matters

1. Approval of Minutes
2. 2008 Preservation Awards
3. Other Business

Regular Agenda Items

1. Approval of the May 14, 2008 Minutes.
   
   Discussion
   
2. Explanation of Action Plan purpose & Committee role (Nancy  Moore)
3. Presentation of 2008 Action Plan Midyear Updates:

• Building Department (Jim Ziegler)
• Housing Inspection Department (Bill Hanson)
• Neighborhood Revitalization Department (Kamla Lewis)

New Business

1. Approval of Minutes
   June 13, 2008 Meeting
2. Police Department– D. Scott Lee, Chief
   Racial Profiling Policy
3. Public Works Department, Bill May, Assistant Director
   2008 Street Resurfacing Program--Update
4. Planning Department, Joyce Braverman, Director
   Street Name Sign Replacement—Sale of Old Signs
5. Adjournment

1. Approval of Minutes
   May 9, 2008 Meeting
   

2. Fire Department, Donald Barnes, Chief
   EMS Billing Rates
   

3. Public Work Department, Bill Boag, Director
   Salt ODOT – NEOSO, Bill May, Assistant Director
   

4. Police Department– Scott Lee, Chief
   Decision Making Shooting Demonstration
   

5. Tour - Police Department

6. Adjournment

1. Approval of Minutes
   April 11, 2008 Meeting
2. Light Breakfast at Fire Station #1 (7:30 AM to 8:00 AM)
   Briefing and assignment of participants in training drill at Fire Station #2
3. Respond to Training Grounds at Station #2, (2801 Warrensville Center Rd.) (8:00 to 8:20 AM)
4. Drill at Training Building (8:25 to 8:50 AM)
   Drill in Training Building – Smoke showing unknown victims
   Fire Extinguisher Demonstration
5. Return to Fire Station #1 (8:50 to 9:00 AM)
   Debriefing and Lessons Learned
6. Adjournment