1. 17915/ 17751 - 20521 Chagrin Boulevard - Exterior Alteration to Enclose the Parking Garage.
   Alan Fodor, Fodor Architects, representing CTL, property owner.
2. 18045 23300 Stanford Road Exterior Alterations.
   Eli Mahler, architect, representing Julie Cristal, homeowner.
3. 17940/ 18046 - 2910 Fontenay Road - Resubmission: Attached Garage and Entry Hall.
   Rick Parker, architect, representing Helene Bernstein & George Gluz, homeowners.
4. 18047 - 23951 Hermitage Road - Window Alteration: Double Casement Window to Awning Window.
   Travis Mattson, Renewal by Andersen, representing Galit Askenazi, homeowner.
5. 18048 - 3148 Belvoir Boulevard - Window Alteration.
   Lincoln Coverdale, homeowner.
6. 18049 - 3698 Latimore Road - New Garage.
   Chester Byler, builder, representing Victor Nimmons, homeowner.
7. 18050 - 3634 Lynnfield Road - New Garage.
   Reginald McAlpine, builder, representing Brandon Pleasant, homeowner.
8. 18051 - 22499 Calverton Road - Door Removal.
   Richard Gates, architect, representing Dr. & Mrs. Feinleib, homeowners.
9. 18052 - 19103 North Park Boulevard - Addition. Window Alteration.
   Julia Cyganski, Process Creative Studios, representing Morris Wheeler and Joanne Cohen, homeowners.
10. 18053 - 17475 South Woodland Road - Clerestory Window.
    M. Saran, CBLD Corp, property owner.
11. 18054 - 2839 South Park Boulevard - Door to Window Alteration.
    William H. Childs, Jr., architect, representing Joseph & Sheri Morford, homeowners.
12. 18029 - 18701 South Park Boulevard - Resubmission: New House.
    Scott Csutora and Scott Dimit, Dimit Architects, representing Steve Zashin, property owner.

1. Meeting called to order – Chairperson
2. Introductions: Board members, William M. Ondrey Gruber, Chief Counsel, and other staff present
3. Approval of Minutes
   Minutes of the Meeting – September 2, 2009
4. Appeal of Faye Boykins
   Case No. BA-09-17-NAPW
   19432 Chagrin Boulevard
   Notice of Public Nuisance
5. Appeal of James C. Lee, Esq.
   Case No. BA-09-08-NAHC
   3374 Ashby Road
   Notice of Public Nuisance
   Continued from August 20, 2009, at Appellant's Request
6. Appeal of Nettie L. Jackson
   Case No. BA-09-19-NAPW
   3628 Riedham Road
   Notice of Public Nuisance
7. Appeal of Frantz H. Etienne
   Case No. BA-09-09-NAHC
   16819 Kenyon Road
   Notice of Public Nuisance
   Contineud from August 20, 2009, at Appellant's Request
8. Procedural Issues
9. Current Schedule of meetings:
   November 4, 2009 – only if urgent appeal filed
   December 2, 2009 – regular meeting
   (All meetings begin at 7:30 a.m. in Council Chambers)
10. Other matters
11. Adjourn

1. Roll Call
2. Approval of minutes from the February 2, 2010 meeting

Board of Zoning Appeals

#1738. University Hospital Health System – 3605 Warrensville Center Road:
Public Hearing on the request of Lou Belknap, Agile Signs, on behalf of University Hospital Health System, 3605 Warrensville Center Road, to the Board of Zoning Appeals for a variance to the number of primary signs. The applicant proposes an additional monument sign near the Warrensville Center Road/Chagrin Boulevard intersection to identify the Management Services Building on Warrensville Center Road. The proposed sign would be the fourth primary identification sign on the property. There is already a sign on the building, and monument signs at the main Warrensville Center Road entrance and at the Northfield Road entrance. Code allows 2 primary signs for this property since it fronts on two streets. A variance was approved in 2007 for a third primary sign. The 24 square foot, 4 foot tall monument sign is proposed at the northern end of a University Hospital parking lot that is on land leased from the City. Landscaping similar to the Northfield Road monument sign landscaping is proposed to be installed around this new sign.

Work Session

1. Discussion of Deer in Shaker Heights
  -Scott Peters, Assistant Wildlife Manager Supervisor, Ohio Department of Natural Resources
  -Hollie Fluharty, Wildlife Officer, Ohio Department of Natural Resources
  -Greg Miller, Greg Miller Animal Services, Inc.

1. Approval of the minutes of the special meeting of January 11, 2010, and the regular meeting of January 25, 2010 (attached herewith).

2. Appointing five members to the Tax Incentive Review Council.

3. Confirming the Mayor’s appointment of Marguerite Bibb as an alternate citizen member of the Board of Appeals.

4. A resolution supporting the passage of the Cuyahoga County Board of Commissioners Health and Human Services 2.9-mill renewal levy.

Public Comment on Agenda Items

Building Shaker's Tax Base (Growth)

5. Ordinance No. 10-04
By:  Gleisser
3rd Reading
Approval by the City Planning Commission of a zoning map amendment to establish a Planned Unit Development overlay district; approval of a preliminary Planned Unit Development plan; approval of Planned Unit Development standard exceptions; and confirming approval of a Conditional Use Permit for attached single-family units at 14001-14005 Shaker Boulevard (Coventry Pointe). 1

Providing City-Wide Services (Safety & Core Services) 

6. Amending Part Nine – Fire Prevention Code of the Shaker Heights Codified Ordinances to update and enhance the standards and authority for the services of the Department of Fire. 4

7. Authorizing the trade-in of personal property belonging to the City (various police vehicles); authorizing the disposition of City-owned property without competitive bidding; and declaring an emergency. 2, 4

8. Amending Ordinance No. 09-142 appropriating funds from the General Capital Fund 0401 to provide for the purchase of equipment for use by the Police Department and for replacement of traffic/school zone signs and cameras at intersections and declaring an emergency. 2, 4

9. Approving the application for a grant and authorizing the acceptance of a grant from the Ohio Environmental Protection Agency’s Surface Water Improvement Fund Program in the amount of $300,000 to perform a parking lot renovation at 19824 Sussex Road (Shaker Family Center), and declaring an emergency. 2, 4

Providing Administrative Support (Asset Management)
10. Approving improvements to public land in order for Community Gardens of Shaker Heights to establish a community garden at 3623 Rolliston Road (Rolliston Road Community Garden), and declaring an emergency. 1, 3

11. Authorizing a professional consulting services contract with the Cleveland Restoration Society for personal services relative to the rehabilitation of 17423 Winslow Road, in the total maximum amount of $200,000, and declaring an emergency. 2, 3

12. Approving the application by the Landmark Commission for a grant and authorizing the acceptance of a grant from the Ohio Historic Preservation Office Certified Local Government Grant (CLG) Program in the amount of $8,900 to host a series of historic preservation and maintenance workshops for local property owners, and declaring an emergency. 2

13. Authorizing the application for and acceptance of a grant in the total amount of $40,000 from the FY2010 Cuyahoga County Department of Development’s Parks and Playground Grant Program for Gridley Triangle Park improvements, and declaring an emergency. 2

14. Authorizing a personal services contract with Ciuni & Panichi, Inc. in the total amount of $32,000, for conversion of the City’s cash basis financial statements to accrual basis, and to assist in the preparation of the City’s financial statements and Comprehensive Annual Financial Report (“CAFR”) for the year 2009, and declaring an emergency. 2

Public Comment on other items.

1. This item was approved by the City Planning Commission.
2. This item was approved by the Finance Committee.
3. This item was approved by the Neighborhood Revitalization Committee.
4. This item was approved by the Safety and Public Works Committee.

1. Introductions & Role of the Committee – Council Member Lynn Ruffner, Chair
2. Approval of the September 10 and November 12, 2009 Meeting Minutes
3. Communications & Outreach Department 2010 Action Plan
4. Department Updates:
       Health
       Community Life
       Communications & Outreach
5. Confirmation of Monthly Meeting Date and Time

1. Introduction
   Earl Leiken, Mayor
2. Warrensville / Van Aken Redevelopment Project

1. Overview of Transit Oriented Development Plan and Funding Plan
   Joyce G. Braverman, Director of Planning
2. Update on Engineering
   Joyce G. Braverman, Director of Planning
3. Update on Business Development and Opportunities in the District
   Patrick Campbell, Director of Economic Development

    3.    Stimulus Funding Update

1. Meeting called to order – FHRB Chairperson, Lynn Ruffner
2. Introductions
3. Approval of Minutes from the FHRB Meeting of October 21, 2008
4. Approval of Minutes from the FHRB Meeting of February 17, 2009
5. Report on Fair Housing Program – Chief Counsel Bill Gruber, and Assistant Law Director Lisa Gold-Scott
   1. Grants
   2. Complaints
   3. Education and outreach
6. Report on Fair Housing Month Events
   1. Metro Bar Association Event, 4/24/09
   2. Resolutions by City Council, Library
7. Other business
   1. Ohio legislative update: proposed amendments to Ohio fair housing law
   2. Memorial Day Table
   3. Other
8. Future Meetings Schedule for 2009
   1. Tuesday, August 18, 2009
   2. Tuesday, November 17, 2009

Consent Agenda Items
1.  Approval of the minutes of regular meeting of February 16, 2010.

Regular Agenda Items
2.  Awarding a contract to Homefield Turf and Athletic, second lowest bidder, for the 2010 Spring and Fall Field Maintenance Bid. 2
3.  Awarding a design-build contract to Tempest, Inc. and Great Lakes Mechanical in the amount of $465,8001 for the Thornton Park Ice Arena Compressor System.2
4.  Authorizing an application for, and acceptance of, grant funds in the amount $3,199,125 for the Ohio HIDTA Program. 1
5.  Approving an Inter-Agency Agreement between the Shaker Heights Community Diversion Program and the Cuyahoga County Juvenile Court for 2010. 1
6.  Authorizing the City of Shaker Heights to join the ODOT Bulk Salt Program for the purchase of rock salt for 2010-2011 snow and ice operations. 1
7.  Authorizing an appropriation in the amount of $55,000 from the sewer fund for the design of the Lomond Boulevard Sanitary Sewer Improvement Project 1
8.  Authorizing closing of Fund 0409, Water System Improvement and transfer of funds in the amount of $180,810.54 to General Capital Fund 0401.
9.  Amending the Administrative Code, Chapter 141.04 of the Shaker Heights Codified Ordinance concerning the sale of used personal property.
10. Approving a Development Agreement with Library Court Senior Housing LP.
11. Approving an amendment to an Option Agreement between the City of Shaker Heights and PIRHL Developers LLC for the purchase of City-owned property, to extend the option period.

Discussion Agenda Items
12. Department 2009 Action Plan Updates and 2010 Action Plans:
   Law Department
   Finance Department.
   HR Department

1. This item was approved by the Safety & Public Works Committee.
2. This item was approved by the Community Life & Health.

1. Approval of Minutes from December 2, 2009 Landmark Commission meeting
2. Certificate of Appropriateness: 3400 Lee Road (City Hall)—Door Replacement.
   Elizabeth Corbin Murphy—Chambers, Murphy & Burge; City of Shaker Heights, property owner. This property is a local landmark.
3. Certificate of Appropriateness: 3752 Lee Road (Lee-Scottsdale Building)—Wireless Antennae.
   Scott Jacobs—SureSite Consulting; TNL Group, property owner. This property is a local landmark.
4. Certificate of Appropriateness: 13165 Larchmere Boulevard (Public Right-of-Way)—Business District Gateway Sign.
   Lee Chilcote—Shaker Square Area Development Corporation; City of Shaker Heights, property owner. This property is located within the Shaker Square local historic district.
5. 2010 Work Plan—update

1. Approval of Minutes from October 28, 2009 Landmark Commission meeting
2. Certificate of Economic Hardship: 18401 Winslow Road—Window Replacement. Robert Jacops, property owner. This property is located in the Winslow Road local historic district.
3. 2010 Building Doctor Clinic
4. 2010 CLG Grant Application
5. Other Business

Regular Agenda Items
1. Welcome (Chair Nancy Moore)
2. Introduction of Committee Members & staff
3. Overview of Committee Role and Responsibilities (Chair Nancy Moore)

Regular Agenda Items
4. Approval of the December 9, 2009 Minutes.

Discussion
5. Overview of Departmental Action Plans

New Business

• Approval of February 12, 2010 Minutes

II.  Public Works Department, Bill Boag, Director of Public Works

• Presentation of Second Half 2009 Action Plan
• Purchase of Salt for 2010/2011
• Lomond Boulevard Sewer Design

III. Police Department, D. Scott Lee, Chief of Police

• Ohio HIDTA 2010 Grant Award

• Community Diversion Program Inter-Agency Agreement

IV.  Adjournment